No deposit. No build invoice.
Most software quotes ask for a deposit, then a big invoice for the build, then a support contract after launch. We charge one flat monthly rate instead. It covers building the system and running it.
One flat rate. Locked for 48 months.
Projects like these usually get quoted at $8,000 to $40,000. We don’t ask you for that. No deposit, no build invoice. The build goes into one flat monthly rate, locked for 48 months.
What the monthly rate pays for.
With a build invoice, launch is where the vendor’s job ends. With us, it’s where the running starts. All of this is in the rate.
The build
We design and build the system around how your business runs. There is no separate build fee. It's priced into the monthly rate.
Hosting and uptime
We host it and keep it up. That's ours to own, not yours to babysit.
Backups
Your data is backed up as part of the rate. You don't buy a separate plan.
Maintenance
Updates and fixes, including when a system it connects to changes or something breaks.
Development hours every month
Every month includes hours for changes and small features, because a system that never changes becomes the next spreadsheet.
Response by severity
Response times depend on how bad it is. A broken order form doesn't wait in the same queue as a typo.
That’s how we run Summit DME’s supply ordering system today, live with 21 hospice accounts. See the system
Four ways to pay for software.
Ask five software companies what it costs and you’ll get five numbers that are hard to compare, because each one prices a different thing. Here’s what each way of paying actually covers.
| Question | Wirestack | Fixed bid | Hourly | Per-seat software |
|---|---|---|---|---|
| What you pay up front | Nothing. No deposit, no build invoice. | Usually a deposit, then the rest of one fixed price. | Hours as they're worked, from the first week. | A monthly fee for each person who logs in. |
| What the price covers | The build, hosting, uptime, backups, maintenance and monthly development hours. | A defined scope. Anything outside it becomes a change order. | The hours. Nothing more is promised. | The tool as the vendor built it, for every business at once. |
| After launch | Included. We keep running it. | Usually a separate support contract, or whoever you can find once the team moves on. | Usually a separate support contract. | The vendor runs it. |
| When you need a change | Monthly development hours cover changes and small features. | A change order. | More hours. | Wait and hope the vendor ships it. |
| Who carries the risk if it runs long | Your rate is locked for 48 months. | The price is set, but anything outside the scope becomes a change order. | You do. | There's no build to run long. You work around what the tool can't do. |
Each model has a place. A fixed bid tells you the number in advance. Hourly is flexible. Per-seat software is quick to start and fine when it fits. The full breakdown is in how much custom software costs.
Why 48 months costs more than a build quote.
Over 48 months, $500 to $2,000 a month comes to $24,000 to $96,000. That’s more than the $8,000 to $40,000 a build usually gets quoted at, and it should be.
A build quote stops at launch. After that you still pay for hosting, backups, security updates, fixes and changes, usually on a separate contract. Our rate covers four years of running the system, not only building it.
Here’s how the monthly range adds up.
| The build, spread over 48 months | $167 to $833 |
| Upkeep, at the usual 15% to 25% of the build each year | $100 to $833 |
| Before hosting and development hours | $267 to $1,667 |
| Our range, with hosting and development hours added | $500 to $2,000 |
All figures a month. Build range from what projects like these usually get quoted. Upkeep range from published industry estimates, as of November 2026.
Private AI is priced differently.
Private AI runs on a machine in your own office, so it has one setup fee, then a monthly rate for updates, backups and support. The machine is yours to buy. You get all three numbers in a written plan before you spend anything.
When we say no.
If an off-the-shelf tool does what you need at a fair price, buy it. If one person owns the spreadsheet and nobody else touches it, keep it. We’ll tell you, even if that means we lose the work.
What people ask about the price.
Is there really no deposit?
Yes. No deposit, no prepayment and no build invoice. The build goes into one flat monthly rate, locked for 48 months.
What's included in the monthly rate?
The build, hosting, uptime, backups, maintenance, and development hours every month for changes and small features. Response times depend on severity.
Why is it a range and not one number?
The price depends less on the size of the build than on how many kinds of users there are, what the system has to connect to, how much comes in on paper, and how many exceptions your process has. Tell us what's broken and we'll tell you the monthly number for your system.
Is a fixed bid cheaper than a monthly rate?
Not always. A fixed bid usually leaves out hosting, maintenance and changes, which come later as separate costs. A monthly rate folds the build and those costs into one fee.
Why does 48 months add up to more than a build quote?
Because a build quote stops at launch. Over 48 months, $500 to $2,000 a month comes to $24,000 to $96,000, and that covers four years of hosting, backups, maintenance and development hours as well as the build.
Can the rate go up during the 48 months?
No. The rate is locked for 48 months.
How is private AI priced?
Differently. Private AI has one setup fee, then a monthly rate for updates, backups and support. The machine itself is yours to buy. The written plan shows all three numbers before you spend anything.
Get your monthly number.
Tell us what’s broken. One of us will reply with whether we’re the right fit and what it would cost per month.
Upkeep estimates: adevs.com and intigatetechnologies.com, 15% to 25% of the build cost a year. How fixed bid and hourly pricing work: how much custom software costs.